Our “fine print" – terms & conditions for booking our trips:
Booking a driving holiday:
In order to reserve your place on a holiday, a deposit of Rs 2000 per person is payable (unless otherwise stated). In booking the holiday, you guarantee full payment to us of the total tour value.
We will write to you via email to confirm your booking. The remaining balance outstanding must be paid no later than 3 weeks before the start of the tour (if this date has already elapsed then full payment is due upon reserving a place on the holiday).
If full settlement is not received by the due date we reserve the right to cancel the booking in line with the charges as detailed in “Cancellation made by you”.
Paying a deposit is deemed to be an acceptance of both the booking conditions and the terms and conditions of booking the trip.
Methods of Payment:
You may pay both the deposit and balance by credit card, debit card or electronic transfer. Please allow enough time for the funds to clear by the payment due date.
Unless stated otherwise on the tour itinerary, fees include hotel accommodation, breakfast, evening meal and route information.
All add on costs are excluded. Examples of add on costs are:
Hotel – drinks, news papers, room service and any items you order while at the accommodation are your responsibility. You must pay off in full any outstanding accounts before checking out.
Other: – other examples of add on costs which are your responsibility are those relating to, breakdown, other accommodation and meals, outside those included in the tour package, fuel, tolls and personal acquisitions.
Cancellation of the Tour:
Cancellation made by you:
If you cancel your booking on a tour you must notify us in writing as soon as possible. You will be liable to cancellation charges as detailed below.
NOTICE PERIOD AND CANCELLATION CHARGE
If the written notification is received three weeks prior to the tour start date, cancellation charges are 50% of the total tour cost and if the notification is received less than three weeks from tour start, 100% of the tour cast is charged as cancellation fee.
Cancellation made by us:
We reserve the right to cancel your holiday under any circumstances. If an alternative equivalent holiday is available we will first offer you the option to go on this. Otherwise you are entitled to a full refund of all money received from you up to the time of the cancellation.
If the cancellation of your booking is due to the reasons below (see “Termination made by us” or “Force Majeure”), we reserve the right to cancel your booking without refund of any amount received from you.
Termination made by us:
In the interest of all concerned, we reserve the right to prohibit your participation in the tour if we become aware of any illegal, inappropriate or antisocial behaviour. If this condition is enforced, you will in no circumstances be entitled to any refund of the booking fees and we will not be held responsible for any additional costs you incur as a result of your termination.
This means any event which we or our suppliers could not, even with all due care, foresee or avoid. Such events may include; riot, civil strife, terrorist activity or actual threatened terrorist activity, industrial disputes, natural disasters, World Health Organisation directives, adverse weather conditions, fire, and all similar events outside our control.
It is your responsibility to ensure you abide by all statutory laws and regulations of each of the states the tours travel through. These include, without limitation to, your adherence to speed limits, the legality of your vehicle (e.g. tax, insurance, fitness, PUC, RC, modifications to the car) and not driving under the influence of any intoxicating substances. You must hold a full valid driving license and car papers on the tour.
You are in no way allowed to compete or race with other guests. You are entirely responsible for your own behaviour and in no way can WindowsDownMotoring be held responsible by you or any third party if you undertake in any illegal or antisocial behaviour. You will therefore indemnify WindowsDownMotoring in full, against any attempt by third parties to bring about any claim as a result of any breach by you of any laws or regulations during your participation on the tour.
Acceptance of Terms and Conditions:
In booking a tour you are deemed to have read and fully understood the terms and conditions of participation and agree to be bound by them in their entirety. If upon reading these terms and conditions you do not understand any part of them, you must contact us before paying your deposit.